THE PRESIDENCY
OFFICE OF THE HEAD OF THE CIVIL SERVICE OF THE FEDERATION

FINANCE AND ACCOUNTS DEPARTMENTAL FUNCTIONS

Below are the functions of Accounts Department which are made up of (12) Twelve Section as stated below:

1.         OTHER CHARGES

Ø    Keeping recurrent service :wide vote book
Ø    Keeping of recurrent vote books  of Recurrent allocation
Ø    Preparation of recurrent payment  vouchers 
Ø    Extraction and compilation of weekly or monthly vote book balances.

2.         CAPITAL

Ø    Keeping of Capital service wide vote book
Ø    Keeping of vote books  of Capital allocation
Ø    Preparation of payment of vouchers Capital
Ø    Extraction and compilation of weekly or monthly vote book balances.

3.         ADVANCES

Ø    The Section receives approval for advances
Ø    Preparation of payment and retirement vouchers for such advances
Ø    Update the list of outstanding advances against Officers from time to time.

4.         SALARY SECTION

Ø    Monthly Preparation of changes in  salaries and allowances of all staff to be submitted to  IPPIS for implementations
Ø    The section maintains personal Emolument Records of all staff.
Ø    Issuance of monthly paysilp to all staff.

5.         FUNDS

Ø    This is the section that  is saddled with responsibility of issuing AIE(s)

6.         CENTRAL PAY OFFICE

Ø    Receives and Records audited payment vouchers from internal Audit Unit.
Ø    Process and makes payment to beneficiaries on the GIFMIS platform
Ø    Posting and balancing the cash books for both capital and recurrent
Ø    Collection and issuing of receipts for revenues
Ø    Schedule and dispatch of paid vouchers to Final Accounts and Federal Audit etc.

7.         CHECKING

Ø    This Section receives payment vouchers from Capital, Other-chages, Advances, Salaries and Funds sections.
Ø    Checking to confirm authorization, compliance with regulations and that all relevant documents are attached.

8.         VARATION CONTROL

Ø    This section ensure that changes in staff personal emolument during each month by way of increment, promotion, new appointment, acting appointment, resignation/retirement, advances etc. are properly compiled and controlled by way of variation advice and pass it on to IPPIS for implementation.

9.         NATIONAL HOUSING FUND

Ø    This unit compiles and forward to Federal Mortgage Bank of Nigeria Schedule of deductions made monthly from staff salaries with respected to the fund
Ø    Liaise with the federal Mortgage Bank of Nigeria for issuance of new pass book for staff and updating all passbook of Officers with deductions already made from their salaries
Ø    Processing of refunds for retires officers
Ø    Compilation and collation of staff records on the Fund and reconciling with the Federal Mortgage Bank of Nigeria.

10.       FINAL ACCOUNT

Ø    Prepares and renders monthly transcripts of accounts to the Office of the Accountant –General of the Federation.

11.       ACCOUNTS ADMINISTRATION

Ø    Handles all administrative matters relating to the staff of the Departments.

12.       AUDIT QUERY

Ø    Receives queries from Auditor General for the Federation and PAC
 Ø    Receives observations from Internal Audit unit
Ø    Collation of responses to queries, compiling the  responses and making sure that responses get to the Office of the Auditor-General for the Federation and Public Account committee of the National Assembly as when due.