FINANCE AND ACCOUNTS

FINANCE AND ACCOUNTS

FUNCTIONS

Below are the functions of Accounts Department which are made up of (12) Twelve Section as stated below:

1.    OTHER CHARGES

Ø  Keeping recurrent service :wide vote book

Ø  Keeping of recurrent vote books  of Recurrent allocation

Ø  Preparation of recurrent payment  vouchers 

Ø  Extraction and compilation of weekly or monthly vote book balances.

2.    CAPITAL

Ø  Keeping of Capital service wide vote book

Ø  Keeping of vote books  of Capital allocation

Ø  Preparation of payment of vouchers Capital

Ø  Extraction and compilation of weekly or monthly vote book balances.

3.    ADVANCES

Ø  The Section receives approval for advances

Ø  Preparation of payment and retirement vouchers for such advances

Ø  Update the list of outstanding advances against Officers from time to time.

4.    SALARY SECTION

Ø  Monthly Preparation of changes in  salaries and allowances of all staff to be submitted to  IPPIS for implementations

Ø  The section maintains personal Emolument Records of all staff.

Ø  Issuance of monthly paysilp to all staff.

5.     FUNDS

• This is the section that  is saddled with responsibility of issuing AIE(s)

6.    CENTRAL PAY OFFICE

Ø  Receives and Records audited payment vouchers from internal Audit Unit.

Ø  Process and makes payment to beneficiaries on the GIFMIS platform

Ø  Posting and balancing the cash books for both capital and recurrent

Ø  Collection and issuing of receipts for revenues

Ø  Schedule and dispatch of paid vouchers to Final Accounts and Federal Audit etc.

7.    CHECKING

Ø  This Section receives payment vouchers from Capital, Other charges, Advances, Salaries and Funds sections.

Ø  Checking to confirm authorization, compliance with regulations and that all relevant documents are attached.

8.    VARATION CONTROL

Ø  this section ensure that changes in staff personal emolument during each month by way of increment, promotion, new appointment, acting appointment, resignation/retirement, advances etc. are properly compiled and controlled by way of variation advice and pass it on to IPPIS for implementation.

9.    NATIONAL HOUSING FUND

Ø  This unit compiles and forward to Federal Mortgage Bank of Nigeria Schedule of deductions made monthly from staff salaries with respected to the fund

Ø  Liaise with the federal Mortgage Bank of Nigeria for issuance of new pass book for staff and updating all passbook of Officers with deductions already made from their salaries

Ø  Processing of refunds for retires officers

Ø  Compilation and collation of staff records on the Fund and reconciling with the Federal Mortgage Bank of Nigeria.

FINAL ACCOUNT

Ø  Prepares and renders monthly transcripts of accounts to the Office of the Accountant –General of the Federation.

ACCOUNTS ADMINISTRATION

Ø  Handles all administrative matters relating to the staff of the Departments.

AUDIT QUERY

Ø  Receives queries from Auditor General for the Federation and PAC

Ø  Receives observations from Internal Audit unit

Ø  Collation of responses to queries, compiling the  responses and making sure that responses get to the Office of the Auditor-General for the Federation and Public Account committee of the National Assembly as when due.