Overview:

National Records Centre (NRC) is one of the departments of the OHCSF and is mandated to centrally manage

the records of all staff in the Federal Civil Service. The Centre also keeps the records of retired and deceased

Officers. It is a one stop records service that provides timely information between and within Ministries,

Department and Agencies. The primary purpose of the National Records Centre is to manage and control

the creation, use, preservation and disposal of records. It also aims at ensuring easy access to the

information held in such materials and proper documentation of governmental daily routine.

The department is divided into six units:

– Index Unit

– Gazette Unit

– Central Record/Federal File Registry

– Federal Staff List

– ICT

– Archives

Departmental Activities

The Following are the Departmental Activities of National Record Centre;

•  Opening of Establishment files/allocation of Numbers
•  Capturing of an officer’s information details on Index Card
•  Arranging of Index cards in the boxes
•  Sorting of Index cards
•  Tracing of File Numbers
•  Forwarding of establishment files meant for gazetting to the Gazette unit for further actions
•  Public Notice(s)
•  Gazette of first appointment
•  Gazette of confirmation of Appointment
•  Gazette of Promotion
•  Gazette of Transfer
•  Gazette of Conversion
•  Gazette of Upgrading/Advancement
•  Gazette of Dismissal
•  Gazette of Re-instatement into the service
• Gazette of Re-instatement into the service
• Gazette of Absorption
• Gazette of Secondment
• Gazette of Regularization
• Gazette of Retirement
• Change of Name
• Change of Next-of-kin
• Promotion
• Conversion
• Upgrading
• Transfer
• Secondment
• Retirement, Dismissal and Recalling back to service
• Registration of Marriage
• Child Registration
• Provision of accurate and up-to-date statistics of civil servants, service-wide
• Determination of accurate number of staff in Ministries, Departments and Agencies
• Compilation of actual staff strength service-wide cadre-by-cadre, particularly, date of first
• appointment and birth
• Verification of staff documents periodically
• Investigating issues relating to staff records
• Reviewing of officers’ records due for retirement
• Keeping/maintaining of officers’ files
• Sorting of files
• Tracing of files
• Re-jacketing of files
• Maintaining an in-house archive for storage of non-current, semi-current records
• Monitoring movement of files
• Retrieval of Establishment records and data of Federal Civil Servants on request
• Retirement of Archival File to National Archives